An opportunity has arisen for a high calibre Contract Manager to Manage Warehouses & Transport Operations, which includes financial, Budgets, administration, SHEQ and KPI Targets within a High Pressurized Production to Warehousing to customers JIT (Just In Time) environment in Johannesburg Area – Gauteng
MINIMUM REQUIREMENTS
- Degree or Diploma in Road Transport/Logistics/Warehousing/ Degree in Management with financial electives
- 5-7 years’ experience in a Logistics and Supply Chain management environment and Warehousing Distribution
- 5 Years PLUS for the most complex task (strategic planning focuses on the next year's activities)
- Knowledge of Logistics and Supply Chain Management and Warehousing Management
- Experience in ad-hoc / open market logistics/Warehousing
- Knowledge of fuel management
- Knowledge of equipment maintenance management, Yellow Equipment, MHE, Vehicles
- Knowledge of general expense management / budgeting
- Management and communication skills
- Sound knowledge of policies and procedures in supply chain and logistics management
- Human resources management skills
- Knowledge of Company Disciplinary and Grievance procedures
- Knowledge of recruitment and disciplinary procedures
- Relevant written and verbal contracts / service level agreements
- National Bargaining Council Agreements (Road Freight)
- Presentations aligned to Contracted KPI’s and internal Targets
- Operations need to be managed 365/24/7
DUTIES & RESPONSIBILITIES
- Effective management of operational processes and contracts/service
- Develop and maintain procedures which relate to day to day operational requirements.
- Ensure Operations clear production lines to receiving into the warehouse
- Working on the WMS (Warehouse Management System) & TMS (Transport Management System) (in-house) JDE experience an advantage
- Quality Control
- Inventory Management, with thorough understanding of FIFI (First in First Out)
- Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements.
- Vehicle/MHE downtime is monitored, controlled and kept to a minimum
- Vehicle, driver and cargo security
- Optimal usage of fuel
- No unnecessary route deviation & Planned returns to Plant
- Ensure adherence to procedures pertaining to
- Loading and offloading procedures (as per client requirements)
- Safety and security standards
- Optimal allocations of vehicles and staff
- Timeous vehicle inspection
- Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements
- Tyre management system
EFFECTIVE CUSTOMER RELATIONSHIP MANAGEMENT
- Undertake effective client relationship management
- Weekly/Monthly KPI reporting presentations in Power BI
- Including client entertainment when necessary
- Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required
- Monitoring and measuring service levels to achieve Highest Standards of Excellence to the client
MANAGEMENT OF FINANCIAL AND ADMINISTRATION REQUIREMENTS
- Monitor and Manage costs
- Undertake accurate and timeous forecasting
- Screen all suppliers by comparing costs, quality products and BEE
- Authorize and submit cash book payments so that the costs are correctly allocated
- Report weekly on projects contract revenue, kilometres and profits
- Monitor and reconcile
- Daily kilometres travelled
- Monitoring fuel
- Report on performance of the contact on a monthly basis
- Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording
MANAGEMENT OF SAFETY, HEALTH, ENVIRONMENT AND QUALITY
- Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly, and that corrective action is taken if required. This includes
- Condition of the vehicles & MHE
- Appearance of ALL staff in site specific PPE at ALL times
- Appearance of offices & Equipment
- Manage accidence and insurance
- Ensure accident report keeping system is maintained
- Safety and security orientation
- Implement and manage an effective SHEQ system addressing all safety risks
- Effective management of human resources
EFFECTIVE PERFORMANCE MANAGEMENT
- Develop performance standards
- Measure performance accordingly for each position
- Conduct Performance Reviews and evaluate performance on a regular basis
- Coach and provide feedback on possible areas that can be developed or rectified
- Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken
- Ensure effective record keeping by maintaining personal files for all subordinates
- Develop a Workplace Skills Plan by assessing the development and training required by subordinates
- Undertake purposeful recruitment as per operational requirements in line with Recruitment Procedures
- Ensure that planned progress is made in terms of the Employment Equity Plan
- Monitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocations
- Grievance
- Human resources report monthly
